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Extension > Youth Development > Minnesota 4-H > Leading a club

Leading a club

Leading a club is one very important role that a volunteer can play. You are not working alone! Along with the support of your county Extension staff, these materials about club operations can guide you.

Minnesota 4-H club charter and yearly renewal

Each 4-H club in Minnesota must complete a club charter every year in order to remain a club. All of the documents you will need are listed below. You can find them in Excel, Microsoft Word and in a printable version if you want to write in the information.

You will need to fill in one document from each of the following 4 sections (form A, form B, form C and form D).

Form A - club chartering process and form (updated 9/30/2013)
      Fill-in with your computer (341K DOC)
      Print and fill in by hand (PDF)

Form B - club proposed budget (updated 10/11/13) see sample
      Fill-in with your computer (296K XLS)
      Print and fill in by hand (PDF)

Form C - annual club financial report (updated 10/20/13) see sample
      Fill-in with your computer (296K XLS)
      Print and fill in by hand (PDF)

Form D - club treasurer's book annual review (updated 10/11/13)
      Fill-in with your computer (40K DOC)
      Print and fill in by hand (PDF)

4-H club secretary

4-H club treasurer

A treasurer's book is most commonly a three ring binder (often provided by the County 4-H Leader's Council or Federation). The contents of this three ring binder are divided into 7 "tabbed" sections.

The documents below will work on your computer if you have MS Office installed. If that is not an option, the necessary forms can be printed and filled out by hand.

Instructions and setup

Setting up your three ring binder (PDF)

Section labels that can be used with Avery template 11071 for tabbed dividers:
     Print using MS-Word (36K DOC)
     Print using Adobe reader (PDF)

Book contents

Front of binder
     Cover page - reprint for each new year (PDF)

Tab 1 - A. cover page, instructions and training (updated 11/15/13)
     
Cover page and treasurer activity book (PDF)

Tab 2 - B. Excel checkbook ledger (updated 11/15/13)
     Fill in with your computer (521K XLS) (updated 1/9/13)
          - includes annual club financial report [Form C] and proposed budget [Form B]
     Print and fill in by hand (PDF)
          - monthly ledger only

Tab 3 - C. itemized income form (updated 10/20/13)
     
Fill in with your computer (98K DOC)
     Print and fill in by hand (PDF)

Tab 4 - D. monthly reconciliation forms (updated 10/25/13)
     Fill-in with your computer (88K XLS)
     Print and fill in by hand (130K PDF)

Tab 5 - E. monthly treasurer reports
     Fill-in with your computer (84K XLS)
     Print and fill in by hand (PDF)

Tab 6 - proposed budget, annual club financial report and annual review
     F. proposed budget [Form B] see sample
            Fill in with your computer (276K XLS)
            Print and fill in by hand (PDF)

     G. annual club financial report [Form C] (updated 10/20/13) see sample
            Fill in with your computer (279K XLS)
            Print and fill in by hand (PDF)

     H. treasurer book annual review [Form D]
            Fill in with your computer (268K DOC)
            Print and fill in by hand (PDF)

Tab 7 - fundraising
     I. Income generation and followup (report) form
            Fill-in with your computer (103K DOC)
            Print and fill in by hand (PDF)

     J. Fundraising income transaction form
            Fill-in with your computer (85K XLS)
            Print and fill in by hand (PDF)

Other resources for club leaders

Volunteer emergency medical information form (PDF)

4-H Youth Record Keeping

4HOnline - online enrollment data access for club leaders

Service-learning opportunities - these annual national events provide the opportunity for clubs to join in with other organizations across the country and world to serve. These web sites provide access to a variety of resources, downloads and many project ideas.

National 4-H Mall

Scholarships, grants and awards

 


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