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Extension > Youth Development > Minnesota 4-H > Leading a club

Leading a club

Leading a club is one very important role that a volunteer can play. You are not working alone! Along with the support of your county Extension staff, these materials about club operations can guide you.

Minnesota 4-H club charter and yearly renewal

Each 4-H club in Minnesota must complete a club charter every year in order to remain a club. All of the documents you will need are listed below. You can find them in Excel, Microsoft Word and in a printable version if you want to write in the information.

You will need to fill in one document from each of the following 4 sections (form A, form B, form C and form D).

Form A - club chartering process and form (updated 8/26/14)
      Fill-in with your computer (341K DOC)
      Print and fill in by hand (PDF)

Form B - annual club financial report (updated 10/9/14)
      Fill-in with your computer (245K XLSX)
      Print and fill in by hand (PDF)

Form C - club proposed budget (updated 10/9/14)
      Fill-in with your computer (244K XLSX)
      Print and fill in by hand (PDF)

Form D - club treasurer's book annual review (updated 8/26/14)
      Fill-in with your computer (40K DOC)
      Print and fill in by hand (PDF)

4-H club secretary

4-H club treasurer

A treasurer's book is most commonly a three ring binder (often provided by the County 4-H Leader's Council or Federation). The contents of this three ring binder are divided into 7 "tabbed" sections.

The documents below will work on your computer if you have MS Office installed. If that is not an option, the necessary forms can be printed and filled out by hand.

Presenter training materials

Trainer tips (66K DOC)
Treasurer training PowerPoint (11.8M PPT)
Checkbook ledger (467K XLS)
Sign-in sheet (117K DOC)
Participant evaluation (113K DOC)
Trainer evaluation (117K DOC)

Instructions and setup

Setting up your treasury book (PDF)
Treasurer's book cover page (413K PUB)

Book contents

Treasurer activity workbook (PDF)

Excel checkbook ledger (updated 10/9/14)
     Fill in with your computer (467K XLS)
     Print and fill in by hand (PDF)
          - monthly ledger only

Itemized income form (updated 10/7/14)
     
Fill in with your computer (64K XLSX)
     Print and fill in by hand (PDF)

Monthly reconciliation forms (updated 10/7/14)
     Fill-in with your computer (65K XLSX)
     Print and fill in by hand (PDF)

Monthly treasurer reports
     Fill-in with your computer (64K XLSX)
     Print and fill in by hand (PDF)

Chartering Documents
Treasurer book annual review [Form D]
            Fill in with your computer (264K DOC)
            Print and fill in by hand (PDF)

Fundraising
Income generation and followup (report) form
            Fill-in with your computer (103K DOC)
            Print and fill in by hand (PDF)

Fundraising income transaction form
            Fill-in with your computer (85K XLS)
            Print and fill in by hand (PDF)

Other resources for club leaders

Volunteer health and emergency contact information form (PDF) - to be used when a volunteer is serving outside of their county, overnight, or in other situations where medical and emergency contact information might be needed.

4-H Youth Record Keeping

4HOnline - online enrollment data access for club leaders

Service-learning opportunities - these annual national events provide the opportunity for clubs to join in with other organizations across the country and world to serve. These web sites provide access to a variety of resources, downloads and many project ideas.

National 4-H Mall

Scholarships, grants and awards

 


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