University of Minnesota Extension
www.extension.umn.edu
612-624-1222
Menu Menu

Extension > Youth Development > Minnesota 4-H > Leading a club

Leading a club

Leading a club is one very important role that a volunteer can play. You are not working alone! Along with the support of your county Extension staff, these materials about club operations can guide you.

Minnesota 4-H club charter and yearly renewal

Each 4-H club in Minnesota must complete a club charter every year in order to remain a club. All of the documents you will need are listed below. You can find them in Excel, Microsoft Word and in a printable version if you want to write in the information.

You will need to fill in one document from each of the following 4 sections (form A, form B, form C and form D).

Form A - club chartering process and form (updated 8/26/14)
      Fill-in with your computer (341K DOC)
      Print and fill in by hand (PDF)

Form B - annual club financial report (updated 10/9/14)
      Fill-in with your computer (245K XLSX)
      Print and fill in by hand (PDF)

Form C - club proposed budget (updated 10/9/14)
      Fill-in with your computer (244K XLSX)
      Print and fill in by hand (PDF)

Form D - club treasurer's book annual review (updated 8/26/14)
      Fill-in with your computer (40K DOC)
      Print and fill in by hand (PDF)

4-H club secretary

4-H club treasurer

A treasurer's book is most commonly a three ring binder (often provided by the County 4-H Leader's Council or Federation). The contents of this three ring binder are divided into 7 "tabbed" sections.

The documents below will work on your computer if you have MS Office installed. If that is not an option, the necessary forms can be printed and filled out by hand.

Presenter training materials (updated 11/26/14)

Trainer tips (70K DOC)
Treasurer training PowerPoint (13.1M PPT)
Sign-in sheet (117K DOC)
Participant evaluation (113K DOC)
Trainer evaluation (117K DOC)

Tools for presenter if demonstrating interactive documents (optional)

Itemized checkbook ledger (PDF)
Itemized income form (PDF)
Reconciliation form (PDF)
Treasurer report at meetings (PDF)

Instructions and setup

Book contents

Setting up your treasurer book (PDF ) updated 11/26/14
Treasurer's book cover page
(413K PUB)
Club treasurer manual and activity workbook (PDF) updated 12/17/14
Participant worksheets 1, 2 and 3 (756K DOC) updated 11/26/14

Online treasurer documents

Excel checkbook ledger (updated 11/26/14)
     Fill in with your computer (566K XLS)
     Print and fill in by hand (PDF)
          - monthly ledger only

Itemized income form (updated 11/26/14)
     
Fill in with your computer (64K XLSX)
     Print and fill in by hand (PDF)

Monthly reconciliation forms (updated 11/26/14)
     Fill-in with your computer (65K XLSX)
     Print and fill in by hand (PDF)

Monthly treasurer reports (updated 11/26/14)
     Fill-in with your computer (66K XLSX)
     Print and fill in by hand (PDF)

Chartering Documents
Treasurer book annual review [Form D]
            Fill in with your computer (264K DOC)
            Print and fill in by hand (PDF)

Fundraising
Income generation and followup (report) form
            Fill-in with your computer (103K DOC)
            Print and fill in by hand (PDF)

Fundraising income transaction form
            Fill-in with your computer (85K XLS)
            Print and fill in by hand (PDF)

Find resources for club rewards and other materials at the National 4-H Mall.


Feedback
  • © 2014 Regents of the University of Minnesota. All rights reserved.
  • The University of Minnesota is an equal opportunity educator and employer. Privacy