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Extension > Youth Development > Minnesota 4-H > Leading a club

Leading a club

Leading a club is one very important role that a volunteer can play. You are not working alone! Along with the support of your county Extension staff, these materials about club operations can guide you.

Minnesota 4-H annual club charter renewal

Each 4-H club in Minnesota must complete a club charter every year in order to remain a club. All of the documents you will need are listed below.  All completed documents must be in the Extension office on or before Nov. 1, 2015. 

Club charter training

Closed captioning is available by clicking the CC icon at the bottom right corner of the video.

Before taking the training you must print a copy of the directions: Club chartering process, and forms A, B, C and D. After the training, please take this short evaluation survey to help us improve this training.

Club chartering documents

Please take this evaluation survey after you are finished with the training.

Print the evaluation survey. (PDF)

4-H club secretary

Treasurer book and training set-up

When setting up the club treasurer binder for each club we ask that you prepare the following:

There are documents to the treasurer book, but we ask that you don’t print them off at this time.
We would like for treasurer's to use the interactive Excel documents that are explained throughout the training.

Fundraising documents

Treasurer book training

The treasurer training is approximately 1 hour and 3 minutes long. Throughout the training, the participant is asked to "pause" the video to complete the activity. The anticipated training in full is about 1 hour and 15 minutes.

The treasurer’s training part 1:  (8:42)

  • Getting started

The treasurer’s training part 2:  (15:40)

  • Activity #1 – Reviewing the Minnesota 4-H club financial summary
  • Activity #2 – Inputting the starting balance in the October Excel checkbook ledger
  • Activity #3 – Understanding the club proposed budget
  • Activity #4 – Handling income
  • Activity #5 – Handling expenses

The treasurer’s training part 3: (12:55)

  • Activity #6 – Preparing the deposit
  • Activity #7 – Recording income and expenses in the Excel checkbook ledger

The treasurer’s training part 4: (10:35)

  • Activity #8 – Reconciling the bank statement

The treasurer’s training part 5: (6:29)

  • Activity #9 – The monthly treasurer's report

The treasurer’s training part 6: (4:10)

  • Activity #10 – Organizing your records
  • Activity #11 – End of the year club chartering

The treasurer’s training part 7: (7:31)

  • Fundraising in the name of 4-H
  • Club dissolution

Please take the evaluation survey once you’ve completed all 7 videos.

If taking the training in a group, please have participants fill in the paper evaluation and send to Deb Hadley.

Find resources for club rewards and other materials at the National 4-H Mall.

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