Managing Program Finances

External Funding (Gifts, Grants & External Sales)

Purchases, Payments, Reimbursements, and Off-campus Space Rental

Contracts & Risk Management



Forms

Job Aids

Policy and Procedures

University Resources and Systems



What's New

Frequently Asked Questions

Contact Finance and Planning

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Finance and Planning Home

Finance and Planning oversees all accounting, transaction processing, financial reporting, budget preparation, contract and grants management (including effort certification), space and asset management, and risk management for the University of Minnesota Extension Service. We strive to:

• Facilitate timely processing and review of financial transactions;
• Ensure the integrity of financial information, including compliance with Federal, State, and University regulation and policy;
• Provide timely, accurate and complete financial information for use in decision making;
• Assist staff in monitoring budget and financial activity of their respective units or program areas;
• Develop efficient and effective business processes that minimize cost and maximize value for Extension.

Contact Extension Finance
and Planning:

UM Extension Service
Finance and Planning
415 Coffey Hall
1420 Eckles Avenue
Saint Paul, MN 55108-6070

Phone: 612/624-2753
Fax: 612/624-1785
E-Mail: acct@extension.umn.edu

News

New Expense Reimbursement Process for Employees Begins November 1, 2004

The University has developed a new process for handling non-payroll employee payments. Employee payments include travel and other reimbursements made to employees. This new process takes advantage of Financial FormsNirvana, the University's electronic document entry, routing and approval system. The advantages of the new process include quicker payment once reimbursement forms have been submitted and overall improved efficiency in handling financial transactions. Click here for more information.

Additions and Changes to Chart of Accounts for FY2005 now available.

The latest additions and changes to the Extension chart of accounts are available under Managing Program Finances.

This is not a comprehensive list of all accounts, but a list showing the new accounts that were added during the FY2005 budget process to accommodate the need to re-design our chart of accounts to more closely match our program delivery and administrative model.

A separate list is available for each capacity area. The program accounts were established using information provided through program business plans and by responses provided to our survey about capacity area programs.

Contract for Professional Services Goes Electronic July 1, 2004

Effective July 1, 2004, Contracts for Professional Services (CPS) will be processed using Financial FormsNirvana (FFN), the University's electronic document entry, routing and approval system. The old paper version of the CPS will no longer be used or accepted in Purchasing Services after June 30, 2004.

Professional Services, unlike standard services, are generally customized services based on specialized intellectual or creative expertise. Examples of professional services include designers, artists, editors, speakers, entertainers, facilitators, consultants.

Additional information about this change will follow.