Procedures for Requesting a Cellular Phone Where the University is the Billing Entity

• Read the Extension policy on use of cellular phones and the users responsibilities.
• Read the University policy on Using University Phone Services.
• Complete the request form.
• Sign the request form and route it to your supervisor.
• Supervisors will review the request and if approved forward the form to Gwen Gmeinder, Associate to the Dean, 248 Coffey Hall for final approval.

Procedures After Approval

• Dean’s office personnel will contact the staff person and supervisor making the request. They will assist staff with the process for purchasing a phone, selecting a contract, and processing the monthly phone bill.
• Cellular phone users need to review the monthly phone bill and certify University business verses non-business use by indicating calls that were personal. A worksheet is available to assist with the determination. Please see below for choice of two worksheets.
• Where required, users need to reimburse the University for personal calls that result in additional charges to the University.
• All phone bills should be routed to the Accounting Office, 415 Coffey Hall for processing.

Review for Compliance

• Accounting staff will maintain a list of cellular phone users. Contracts will be reviewed periodically and adjusted as necessary, to reflect the average business use.
• Usage will be reviewed at least annually to see if the average usage meets the 85% business threshold.

Click on the following for quick access:

Memo from the Dean and Director
U of MN Cell Phone Policy Clarification
Extension Service Policy on Cellular Phones
Request Form
Usage Worksheet (University is Billing Agent)
Usage Worksheet (Employee is Billing Agent)

For questions about these forms, processes or policies, please call 612/624-2753, email acct@extension.umn.edu, or fax 612/624-1785.

Return to the previous page

Internal Information Page