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Getting Through Tough Times

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Setting Spending Priorities

Sharon M. Danes, Extension Specialist and Professor — Family Social Science

Revised May 2013 by Rosemary K. Heins, Extension Educator — Family Resiliency, and reviewed July 2015 by author.

English | español

Setting Spending Priorities


Faced with reduced income or increased expenses, you'll need to develop a spending plan to help you pay your bills. If your income will be affected for more than a month, adjust your spending habits to maintain control of family finances over an extended period.

Many people try to hide financial problems from themselves or family members. Not facing your problems can be very destructive because the worry and stress caused by financial uncertainty and lack of cash may be worse than the financial problem itself. It's important to look realistically at your situation and actively seek solutions to your problems, despite the discomfort.

Because spending decisions affect the whole family, talk with your family about the situation. Let them know the family needs to change its spending. Involve everyone in deciding spending priorities. If family members understand the tough choices that must be made and have a voice in making the decisions, they will be more willing to accept the decisions.

As your family talks about what is most important, be sure to listen to what they say. Supporting each other can help you pull together as a family and get through these tough times.

A spending plan is always an effective tool to help you get the most for your money. It is even more important when you have a sudden change in your income. A spending plan helps you to make decisions about how to spend your money, provide for needs before wants, match your spending to your current income, and prevent family arguments over money.

There are three steps to make a spending plan.

Step 1: Determine Your Income

Add up your current total family income from all sources. Include income from other family members if it is used for family expenses. Use the take-home amount, or what you actually have to spend after deductions.

Do you receive income from any of these sources?

  • Earnings from employed family members
  • Unemployment Compensation
  • Withdrawal from savings
  • Tips or commissions
  • Interest or dividends
  • Social Security
  • Child support or alimony
  • Public assistance
  • Veterans benefits

Write down your income before it was reduced AND the adjusted amount.

Step 2: Determine Your Monthly Expenses

If you had a spending plan before your income was reduced, you probably know how much you were spending for monthly expenses. If not, use old records, canceled checks, bills and receipts to figure out how much you spent on the following categories.

  • Housing
  • Utilities
  • Food
  • Transportation
  • Medical Care
  • Credit Payments
  • Insurance
  • Household Operations and Maintenance
  • Clothing and Personal Care
  • Education and Recreation
  • Miscellaneous

Remember, not all of your expenses are monthly. Property taxes, insurance premiums and holiday gifts or family event gifts come only periodically. It's easy to forget about them and then not have the money to pay for them. You will need to set aside some money in your monthly spending plan to meet these occasional costs.

As you think about what you were spending and try to plan how much you can now spend, ask these questions:

  • Which expenses are essential to the family’s well-being?
  • Which expenses have the highest priority?
  • Which areas can be reduced to keep family spending within its income?
  • How much can you afford to spend in each category?

Adjust the amounts you spend in each expense category and write down the new amount next to it.

Step 3: Balance Income and Expenses

Add up your adjusted expenses and compare the total to your current income. When your income is reduced, it may be very difficult to stay within your income. What can you do if your expenses are greater than your income?

  • Cut spending.
  • Increase your income. What are the possibilities for part-time or temporary work to help supplement your income? Are you now eligible for public assistance programs that help you obtain needs such as food?
  • Look at your other assets. What savings, investments or property do you have that could be used or converted to cash to meet expenses? Keep in mind that borrowing and using savings may be only temporary solutions.
  • Reduce your fixed expenses. If too much of your income is going to fixed expenses such as housing or debt payments, there may not be enough money left to cover your other living expenses. You may need to refinance your loans, move to lower-cost housing, or surrender the property to your creditor to get out from under some of your debt.

Once you have a spending plan that sets spending amounts for essential family needs and balances your spending with your income, you'll have to stick to it. Writing it down is not enough. You must use the plan to guide your spending.

Keep a record of what you spend in each expense category to be sure you don't exceed the amount on your spending plan. A family record or expense book can help you list your expenditures and compare them to your spending plan. Computer spreadsheet programs and smart phone apps are options for tracking expenses, too. By keeping track of what you have spent, it's easier to control your spending and live within your income.

For more information, visit our website at z.umn.edu/afimpact/.

Listen to the related audio: Setting Spending Priorities audio.

Faced with reduced income or increased expenses, you'll need to develop a spending plan to help you pay your bills. If your income will be affected for more than a month, adjust your spending habits to maintain control of family finances over an extended period.

Many people try to hide financial problems from themselves or family members. Not facing your problems can be very destructive because the worry and stress caused by financial uncertainty and lack of cash may be worse than the financial problem itself. It's important to look realistically at your situation and actively seek solutions to your problems, despite the discomfort.

Because spending decisions affect the whole family, talk with your family about the situation. Let them know the family needs to change its spending. Involve everyone in deciding spending priorities. If family members understand the tough choices that must be made and have a voice in making the decisions, they will be more willing to accept the decisions.

As your family talks about what is most important, be sure to listen to what they say. Supporting each other can help you pull together as a family and get through these tough times.

How Other Families Handle Reduced Income

Studies show families respond to reduced income by cutting their spending. Spending for non-essentials such as luxuries, vacations, eating out, and home furnishings are eliminated or reduced first. As the reduced income continues, many families also report reduced spending for basic needs including food, shelter, transportation and medical care.

Families also say they revise their budgets. Most make a new spending plan that includes a revised plan for getting the bills paid.

Fewer families increase their income or use more credit to manage finances. Borrowing or using credit to pay bills often brings only temporary relief. For those families who did increase their use of credit, the more they borrowed, the unhappier they were with their financial situation.

The studies also found that families who quickly made changes in their spending habits were the most satisfied with how they were managing. Families who didn't make changes felt more out of control and more dissatisfied.

Making a Spending Plan

A spending plan is always an effective tool to help you get the most for your money. It is even more important when you have a sudden change in your income. A spending plan helps you to:

  • Make decisions about how to spend your money
  • Provide for needs before wants
  • Match your spending to your current income
  • Prevent family arguments over money
This Dollar Works 2 Spending Plan (222 K PDF) can help you set up a spending plan for your current income. By comparing your income and planned expenses before and after your current situation, you can see what changes are needed. Also available in Spanish: Plan de gastos (277 K PDF).

Step 1: Your Income

Add up your current total family income from all sources. Include income from other family members if it is used for family expenses. Use the take-home amount, or what you actually have to spend after deductions.

Do you receive income from any of these sources?

  • Earnings from employed family members
  • Unemployment Compensation
  • Withdrawal from savings
  • Tips or commissions
  • Interest or dividends
  • Social Security
  • Child support or alimony
  • Public assistance
  • Veterans benefits

On the spending plan worksheet, list your income before it was reduced and the adjusted amount.

Step 2: Your Monthly Expenses

If you had a spending plan before your income was reduced, you probably know how much you were spending for monthly expenses. If not, use old records, canceled checks, bills and receipts to figure out how much you spent on the following categories.

  • Housing: mortgage or rent payments, property taxes, insurance
  • Utilities: electricity, gas, oil, landline and/or cell phone, water, garbage, cable and Internet
  • Food: groceries, eating out, school lunches
  • Transportation: gas, car repairs and maintenance, parking, bus, taxi fares
  • Medical Care: doctor, dentist, clinic, hospital, medicine, glasses
  • Credit Payments: car payments, installment loans, credit cards, charge accounts
  • Insurance: health, life, property, car, disability
  • Household Operations and Maintenance: repairs, cleaning and laundry supplies, paper supplies, towels, equipment
  • Clothing and Personal Care: new clothing purchases, dry cleaning, hair care, cosmetics, toiletries, diapers
  • Education and Recreation: books, subscriptions, magazines, newspapers, lessons, tuition, hobbies, club dues, sports, pet expenses, entertainment, vacation, alcohol, tobacco, gambling, movie and game rentals
  • Miscellaneous: childcare, gifts, contributions, personal allowances, child support

Remember, not all of your expenses are monthly. Property taxes, insurance premiums and holiday gifts or family event gifts come only periodically. It's easy to forget about them and then not have the money to pay for them. This worksheet, Occasional and Seasonal Expenses (21 K PDF), can help you to identify and anticipate these expenses. You will need to set aside some money in your monthly spending plan to meet these occasional costs.

As you think about what you were spending and try to plan how much you can now spend, ask these questions:

  • Which expenses are essential to the family’s well-being?
  • Which expenses have the highest priority? See Deciding Which Bills to Pay First to help you determine this.
  • Which areas can be reduced to keep family spending within its income?
  • How much can you afford to spend in each category?

Adjust the amounts you spend in each expense category and enter the new amount in the column labeled "Adjusted Amount" on the spending plan worksheet.

Step 3: Balance Income and Expenses

Add up your adjusted expenses and compare the total to your current income. When your income is reduced, it may be very difficult to stay within your income. What can you do if your expenses are greater than your income?

  • Cut spending. See Strategies for Spending Less for suggestions, particularly for reducing flexible expenses.
  • Increase your income. What are the possibilities for part-time or temporary work to help supplement your income? Are you now eligible for public assistance programs that help you obtain needs such as food? Use your non-dollar resources, too. See Bartering.
  • Look at your other assets. What savings, investments or property do you have that could be used or converted to cash to meet expenses? See Making the Most of What You Have for more ideas. Keep in mind that borrowing and using savings may be only temporary solutions.
  • Reduce your fixed expenses. If too much of your income is going to fixed expenses such as housing or debt payments, there may not be enough money left to cover your other living expenses. You may need to refinance your loans, move to lower-cost housing, or surrender the property to your creditor to get out from under some of your debt. See Talking with Creditors and Keeping a Roof Overhead for more ideas.

Making Your Spending Plan Work

Once you have a spending plan that sets spending amounts for essential family needs and balances your spending with your income, you'll have to stick to it. Writing it down is not enough. You must use the plan to guide your spending.

Keep a record of what you spend in each expense category to be sure you don't exceed the amount on your spending plan. A family record/expense book can help you list your expenditures and compare them to your spending plan. Computer spreadsheet programs and smart phone apps are options for tracking expenses, too. By keeping track of what you have spent, it's easier to control your spending and live within your income.

Managing on a Seasonal or Irregular Income

If you are self-employed, seasonally employed or receive income from tips or commissions, your family income may change a lot from month to month. In that case, look ahead and carefully estimate your income. It may be helpful to estimate your income for a whole year so you can see when and how much it changes.

Even though your income may change from one month to the next, many of your living expenses are the same each month. This mismatch of income and expenses creates uncertainty that can cause feelings of insecurity and increase family tension.
Reduce this uncertainty by establishing a monthly family living allowance. Use expenses you identified as part of your spending plan to determine your monthly living allowance, or what it costs your family to live each month.

When you receive income, deposit a major portion of it in a special savings or money market account where it will earn interest but still is readily available. Then, each month pay yourself by withdrawing the amount of your family living allowance and putting it into your checking account to pay your bills.

As a family on a seasonal or irregular income, you may want to schedule some major expenses such as insurance premiums, clothing purchases, and non-emergency medical and dental care to coincide with times when you anticipate more income. Avoid the temptation to spend more money in the months when your income is greater.

Summary

Living on a reduced income may be temporary or prolonged. Getting the most from family income during this time requires careful planning and wise spending decisions.

A spending plan based on what you and your family consider to be most important can help you balance your spending with your available income and resources. Keeping track of your spending will help ensure that you have the money for the things your family needs most.

Sources

Boelter, L. (2006). Managing Between Jobs: Deciding Which Bills to Pay First. Madison, WI: Division of Cooperative Extension of the University of Wisconsin-Extension.

Danes, S.M. & Stumme, P. (2014). Adjusting to Suddenly Reduced Income. St. Paul, MN: University of Minnesota Extension.

O’Neill, B. & Xiao, J.J. (2012). Financial behaviors before and after the financial crises. Journal of Financial Counseling and Planning, 23(1), 33-46.

Robb, C.A. & Woodyard, A.S. (2011). Financial knowledge and best practice behaviors. Journal of Financial Counseling and Planning, 22(1), 60-70.

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